1. Scope

This Privacy Policy applies to personal information collected by ProjX through:

• our website

• online forms

• email and phone enquiries

• project, general, careers and accounts enquiries

• recruitment and expression of interest processes

• client, supplier, contractor and business relationships

• events, meetings and other business interactions

• service delivery and project-related activities

2. What is personal information?

Personal information is information or an opinion about an identified individual, or an individual who is reasonably identifiable.

This may include:

• name

• contact details

• employment details

• role or position

• organisation

• correspondence with us

• recruitment information

• other details provided to ProjX

3. Personal information we may collect

The types of personal information we may collect include:

• name

• company or organisation

• job title or role

• email address

• phone number

• postal or business address

• project or enquiry details

• information submitted through website forms

• records of correspondence with us

• employment history, qualifications, CVs and recruitment-related information

• referee details, where supplied

• preferred work location, availability and role type

• supplier, contractor or consultant details, where relevant

• billing, accounts or administrative contact details

• website usage information, such as browser type, device information, pages visited and general analytics data

We only collect personal information where it is reasonably necessary for our business activities.

4. Sensitive information

Sensitive information may include information about a person’s:

• health

• racial or ethnic origin

• professional memberships

• criminal record

• biometric information

• other information defined as sensitive information under privacy law

ProjX will only collect sensitive information where it is reasonably necessary for our functions or activities and where:

• you have consented to the collection

• the collection is required or authorised by law

• the information is necessary for recruitment, safety, compliance, site access, insurance or project-related requirements

• another permitted exception applies

Sensitive information will be handled with additional care and only used for the purpose for which it was collected, or a directly related purpose where permitted by law.

5. How we collect personal information

We may collect personal information when you:

• submit a form through our website

• contact us by email, phone or other communication channels

• make a project, general, careers or accounts enquiry

• apply for a role or submit an expression of interest

• send us a CV or recruitment-related information

• engage us to provide services

• work with us as a client, supplier, contractor, consultant or project partner

• attend meetings, events or site visits

• interact with our website or digital platforms

Where possible, we collect personal information directly from you.

In some cases, we may collect information from third parties, including:

• clients

• project partners

• referees

• recruitment platforms

• professional advisers

• subcontractors

• suppliers

• publicly available sources

• other people involved in a project, recruitment or business process

6. Why we collect and use personal information

We may collect and use personal information to:

• respond to enquiries

• assess and manage project, general, careers or accounts requests

• provide project delivery, engineering, construction, project controls, asset support or related services

• prepare proposals, quotes, capability information or project documentation

• manage client, supplier, contractor and consultant relationships

• coordinate project delivery and stakeholder communication

• manage recruitment, employment, contractor or expression of interest processes

• assess suitability for current or future work opportunities

• manage accounts, administration, invoicing and business records

• communicate with you about our services, activities or opportunities

• improve our website, systems, services and user experience

• meet legal, regulatory, contractual, insurance, safety and compliance obligations

• protect our rights, property, personnel, clients and business operations

We will not use personal information for unrelated purposes unless required or permitted by law, or unless you have provided consent.

7. Disclosure of personal information

We may disclose personal information to:

• our employees, directors, contractors and related business personnel

• service providers who support our website, IT systems, hosting, email, analytics, administration, recruitment, accounting or business operations

• clients, project partners, consultants, subcontractors or suppliers where required for project delivery

• professional advisers, insurers, auditors, accountants or legal representatives

• recruitment platforms, referees, background checking providers or employment-related service providers, where relevant

• payment, invoicing or accounts-related service providers

• government, regulatory, safety, law enforcement or statutory bodies where required or authorised by law

• other parties where necessary to protect our rights, safety, property or business operations

We take reasonable steps to ensure third parties handle personal information appropriately.